Epson RapidReceipt RR-400W Wireless Duplex Compact Desktop Receipt and Document Scanner with Included Receipt Management and PDF Software for PC and Mac and Auto Document Feeder (ADF)
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Epson RapidReceipt RR-400W Wireless Duplex Compact Desktop Receipt and Document Scanner with Included Receipt Management and PDF Software for PC and Mac and Auto Document Feeder (ADF)

31 ratings

Key item features

  • Compact Design: Features an ultra-compact, space-saving design that reduces desk space usage by 60%, aiding in efficient organization of expenses and documents.
  • Intelligent Software: Includes Epson ScanSmart AI PRO receipt management software, which automatically extracts and categorizes key data from receipts and invoices without a subscription.
  • Financial Integration: Offers seamless integration with various financial applications, enabling export of receipt data to QuickBooks, Quicken, TurboTax, Excel, and CSV.
  • AI Power: Driven by AI PRO technology, the scanner intelligently converts scanned information into smart digital data, making documents AI-ready for modern workflows.
  • Efficient Scanning: Provides rapid 2-sided scanning at up to 30 pages per minute, along with a 20-page Automatic Document Feeder (ADF), for enhanced productivity.
  • Digital Conversion: Utilizes an extensive data model to transform unorganized paperwork into categorized digital data and supports the creation of searchable and editable PDFs.
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Specs

Brand, EpsonComputer scanner type, Sheetfed ScannersModel name, RR-400WMaximum scan paper size, 8.50" x 10 ft, 2" x 2"Maximum scanner resolution, 600 dpiPages per min, 30 ppm

About this item

Product details

Unleash the power of AI1 with the Epson RapidReceipt® RR-400W compact desktop business scanner.

Driven by Epson ScanSmart®2 AI PRO technology, you’ll quickly and intelligently convert scanned information into smart digital data—making your documents AI-ready1 for Microsoft® Copilot, Apple Intelligence™, ChatGPT workflows and more.

Going beyond simple document capture, the RapidReceipt RR-400W compact scanner utilizes an extensive data model of various invoices and receipts to quickly turn stacks of unorganized paperwork into categorized digital data that easily integrates into financial applications such as QuickBooks® and TurboTax®3.

The RapidReceipt RR-400W features a compact design that saves up to 60% of your desk space4 while helping to increase your productivity with advanced features like fast 2-sided scanning up to 30 pages per minute5, a 20-page Automatic Document Feeder (ADF) and the ability to create searchable and editable PDFs6.

One of the smartest investments you can make for your business, the RapidReceipt RR-400W compact business scanner, powered by Epson ScanSmart2 AI PRO, enables you and your business to stay organized and efficient by unleashing the power of AI.
  • Blazing speed in an ultra compact, space-saving design—quickly and easily organize your expenses and documents while saving 60% of desk space
  • Receipt management software included, no subscription required — automatically and accurately extract and categorize key data from receipts and invoices
  • Easily integrate with your financial software of choice — export receipt data to QuickBooks, Quicken, TurboTax, Excel, CSV and more
info:
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Specifications

Brand

Epson

Computer scanner type

Sheetfed Scanners

Model name

RR-400W

Maximum scan paper size

8.50" x 10 ft, 2" x 2"

Warranty

Warranty information

1-year limited warranty

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Customer ratings & reviews

4.1 out of 5 stars
stars
31 ratings24 reviews
Includes global ratings and reviews
How item rating is calculated
  1. 5 stars68% (21)
  2. 4 stars10% (3)
  3. 3 stars3% (1)
  4. 2 stars0% (0)
  5. 1 star19% (6)

Reviews summary

Pros

  • : The device converts receipts into searchable files.
  • : The device configures rapidly via phone or pc with minimal steps.
  • : The scanner processes batches and extracts data.
  • : Software links to accounting tools and creates ocr pdfs.
  • : The unit processes 20-page batches and produces clear images.

Neutral

  • : Can be sleek and compact, but also feels small to some users.
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Showing 1-3 of 24 reviews

May 20, 2026
Reviewer name: Manuel
5 out of 5 stars
5 out of 5 stars review

Verified Purchase

Great for record keeping

Great for our small business.

Incentivized Review
Helpful?1PAOK6HIK1VC1832214154
Jun 2, 2024
Reviewer name: Walmart customer
5 out of 5 stars
5 out of 5 stars review

Awesome!! Space and time saver!

This is a review for the Epson RapidReceipt RR-400W Wireless scanner that I received free of charge to do a beta test and review. I was surprised by the small size of the box when I received my scanner. This scanner is sleek and small in size but packs a big punch. Setup was a breeze with the wireless connection capability. After setup, the scanner needed to go through an update. The update process with smooth as well. The RR-400W is extremely fast, I was able to scan through 18 receipts in seconds with extreme accuracy. I was amazed at how accurate and clear the scans came out. This scanner is a game changer for my business. The time saved scanning and organizing in great software, frees up more time to be place elsewhere. I love it! !

Review from epson.com
Helpful?1PAOK6HIK1VC1832214154
May 13, 2026
Reviewer name: Lynn
5 out of 5 stars
5 out of 5 stars review

Verified Purchase

Works Great!

Does exactly what it is supposed to do.

Incentivized Review
Helpful?1PAOK6HIK1VC1832214154
Current price is Now $299.99
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was $399.99
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Arrives by Thu, Nov 19
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Sold and shipped by EPSON
4.604395604395604 out of 5 stars
4.6 stars out of 5, based on 91 seller reviews(4.6)
Extended holiday returns
Free Holiday returns until Jan 31
Other sellers
$399.99
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Shipping, arrives by Tue, Nov 17 to Columbus, 43215
Sold and shipped by Walmart.com
Extended holiday returns
Free Holiday returns until Jan 31