Total Workday Control Using Microsoft Outlook

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Total Workday Control Using Microsoft Outlook

Format:  Paperback,

398 pages

Publisher: New Academy Publishing

Publish Date: Mar 2008

ISBN-13: 9780974930428

ISBN-10: 0974930423

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Publisher: New Academy Publishing
Publish Date: Mar 2008
ISBN-13: 9780974930428
ISBN-10: 0974930423
Format: Paperback
Number of Pages: 398
Shipping Weight (in pounds): 1.78
Product in Inches (L x W x H): 6.99 x 1.03 x 9.14

Chapter outline

Preface to Second Edition
A Complete Book Rewrite
Contents at a Glance
The First Time, Task, and E-mail Management System That Will Work for You
The Problem Is Rampant
Benefits of the Manage-Your-Now! System
Designed for a Quick Start
Book Website and Newsletter
The Basic MYN System
Managing Your Now in Outlook-Theory and Overview
Manage Your Now-The Theory
Mapping to Microsoft Outlook
Managing in the Now-Horizon
Summary of System Theory and Key Components
Next Steps
Yes, You Can Gain Workday Control Using Outlook
Outlook Versions
Navigating Through Outlook
Learning Outlook Task Basics
Entering Tasks (All Outlook Versions)
New Task Features in Outlook 2007
Introduction to Converting E-mails to Tasks (All Outlook Versions)
Next Steps
Configuring Outlook for MYN Task Management
Configuring the TaskPad or To-Do Bar (All Outlook Versions)
Turning Off the Task Reminders Default Setting
Exit Outlook and then Restart Outlook
Next Steps
ANew Approach to Managing Tasks in Outlook
The Manage-Your-Now! Methodology: How to Take Control of Your Tasks in Outlook
The FRESH-Prioritization System
Managing Deadlines
Summary: Your Task Management Steps
Next Steps
The Bliss of an Empty Inbox
AVery Simple System: Drag All Mail to the Processed Mail Folder
Using Search Tools with the Processed Mail Folder
Next Steps
Maturing the System
When to Use Outlook Tasks
What Is a Task?
Put Nearly All Your Tasks in Outlook
Going Mobile?
Writing Only Next Actions on Your Now-Task List
Use Follow-Up Tasks for Actions You Are Waiting on Others For
Next Steps
Cure "Inbox Stress" by Converting E-mails to Tasks
Using Outlook Tools to Convert E-mails to Tasks
Flagged-Mail Tasks in Outlook 2007
Create Follow-Up Tasks for Important Requests You Make by E-mail (All Outlook Versions)
Updated E-mail Processing Workflow
In Summary: The Cure for Inbox Stress
Next Steps
Topic-Based E-mail Filing
Topic-Filing Your E-mail
Tagging Mail Using Outlook Categories
Finding Mail Tagged with Categories
Finding Your Filed Mail Using Search Folders (Outlook 2003 and 2007 Only)
Tips on Using Categories (All Versions)
Tagging Mail Using Outlook Add-In Software
Next Steps
Managing in the Now-Horizon Using MYN Strategic Deferrals
Review of the Now-Horizon Work Model
New: Using Target-Now Tasks
Using the Now-Horizon Model to Keep Your Workday Balanced
MYN Strategic Deferral
Next Steps
Mastering the System
MYN Delegation in Outlook
Successful Delegation
The Task Delegation Approach
Next Steps
Time Management and Other Time Savers
Time Management: Finding Time to Work on Tasks
Doing the Math on Your Workweek
Cleaning Up Your Task Time
Save Time by Auto-Categorizing Incoming E-Mail Using Outlook Rules
Maintaining Category Names Quickly and Efficiently
Finding Sent Mail Quickly: Put It in the Processed Mail Folder
More Outlook Time-Saving Tips
Using and Configuring Handheld Devices for the MYN System
Next Steps
Advanced Topics
Intrinsic Importance
Tracking Goals and Projects in Outlook
Custom Tasks Views for Projects, Goals, and More, in Outlook
Category-Based MYN Goal and Project Views (All Versions)
The MYN Master Tasks View (All Versions)
Adding the Concept of Roles to All the Above Views
Hierarchical Goal, Project, and Task Folders (Outlook 2007)
The TaskPad/To-Do Bar Deadline Column (All Versions)
Adding the Compact Layout Back in (Outlook 2007)
Modify the Simple List View (All Versions)
MYN Defer-to-Review View (All Versions)
MYN All Now-Tasks View
The MYN Recently Completed Tasks View
Next Steps
Wrapping Up Total Workday Control
Understanding Outlook Folders in the MYN System
Outlook Folders Explained
Exchange Server Mailbox
Personal Folders
Strategies for Setting Up Your Processed Mail Folder
Checking Outlook Folder Sizes
Offline Access to Outlook Data
Outlook 2003 and 2007 Navigation Pane
New to Outlook 2007: The Mysterious To-Do List Folder
The New Daily Task List under the Outlook 2007 Calendar View
Archiving Your Mail in the MYN System
Understanding Archiving
Archive Solution Scenarios
How to Do Archiving: Manual Archiving, All Scenarios
Using AutoArchive
Setting Up AutoArchive Intelligently
Other Uses of AutoArchive to Prevent Exchange Mailbox Size Limit Messages
Resources and Quick Guides
Websites for this Book
Some Useful Books
Software and Product Links
Manage-Your-Now! System Quick Guide:Outlook Task Management Principles
Manage-Your-Now! System Quick Guide: E-Mail Workflow

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